Letter Head, is used to
simplify the names and address of
the office or organization,
and other information regarding the
governing body or agency that sent the letter. Located
at the very top of
a letter, this letter applies both to
government or corporate official. Head of the letter
containing the company’s name,
company’s address, company’s logo , telephone number, fax,
company’s website, company’s e-mail, etc.
2. Date (tanggal)
It
contains
the date, month and year of manufacture of the letter. Posting date different
from the British Style American Style.
example :
- British style
7th September
2013
The
format
of writing the date on the British style is almost
the same as the format of writing
in Indonesian style,
with the position of the date in the upper
right. It's just the British style terraced
added suffix numbers
like 1st, 2nd,
3rd, and so on.
- American style
August 17,
2013
Posting date using American
Style was placed on the left
top of the letter with the format
Month Date, Year.
3. Inside Address (alamat yang dituju)
The mailing address is used as a direct
clue to whom the
letter should be delivered or
directed. Position mailing address is on
the left after writing the date on the letter.
example :
Mr. Yudha Pradipta
Lockwood & Lockwood
291 Broadway Ave.
New York, NY 10007
United States
Lockwood & Lockwood
291 Broadway Ave.
New York, NY 10007
United States
4. Salutation (Salam Pembuka)
In this
section, the term
used is Dear
Mr./Mrs./Ms. (last
name of the
recipient)
Example : “Dear Mr. Fathoni”
But if the name of the recipient is
not dikethui, write the name departementnya.
Example : “Dear Director of
Department of Human Resource”
Leave a gap
between the
content of the
greeting.
5. Body of the Letter (Isi Surat)
Is the content
of
the letter containing the reason or
purpose of the letter.
6. Complimentary Close (Salam Penutup)
Greetings from a letter serves to show respect for the author after ending
the conversation. Initial greeting
letter words written
in capital letters, while others said lowercase.
After greeting affixed
commas. Regards cover
usually sentences “Yours
Faithfully” ,” Yours Truly”, “Yours Sincerely”. For writing there is a difference between the closing greeting British
style and American style.
example :
·
Common expression used to cover the formal
business letter is Thank you,
Sincerely, Sincerely yours, and Yours truly.
·
Expressions used for less formal business letter is Regards, Best
regards, and Best wishes. This
is typically used when
sending a business letter to
someone you have known or friend.
·
Complementary close punctuation
point at
the end of
the word.
7. Signature (Tanda Tangan dan Nama Penulis)
The form of the author's signature is on the bottom right side. Signatures listed below beginning with the letter written in capital letters, without any brackets.
8. Reference (Referensi)
Used as archiving or documentation
of letters sent or received,
is also used to
alert the recipient to the
reference of the
sender on the topic to be
discussed. For writing the
script reference can be underlined, and if
you want to include
a reference you can write it as follows.
example :
Your ref : 22 March 2004
Our Ref : BS/KF
Our Ref : BS/KF
9. Enclosure
(lampiran)
Contains the number of attachments attached with the
letter.
Example :
Sincerely,
Hammerschmidt
Fred
Hammerschmidt
Enclosure :2
10.Carbon Copy Notation (Tembusan)
This section is used to inform the recipients of the letter,
that the letter was also sent to those who need to
know the contents of the letter. CC
was placed in the
left bottom of the letter.
CC, cc
11.Postcript
(P.S)
Postscript is additional information written on the letter. Postscript
is used to add additional
points of the letter and a useful way to attract
the attention of the reader. It is advisable to avoid the use of postscript in
English Business Letter.
example :
We will grant
you 40% cash discount before 25 November 2011
12. Subject (Hal)
Writing subject or thing
serves to determine the purpose of the letter before
reading the letter more. In the British style
and American style,
the writing subject / matter considered less important because it is rare for most writers
write the subject / thing. For the
subject of writing there is a difference between British style and
American style.
British style
: subject written
under the Salutation
American style : subject
placed on the Salutation
Referensi :
http://sentrablog.blogspot.com/2011/12/revisi-tugas-1-bhs-inggris-bisnis-1.html
http://babilaut.blogspot.com/2011/10/tugas-bahasa-inggris-1-business-english.html
