1.
INDENTED
STYLE
Indented style is
somewhat more complicated than other popular styles of business writing. In
indented style, new paragraphs in a piece of writing are indented—that is, they
begin about 1.5 centimeters to the right of the left margin. Other parts of a
business letter are moved farther to the right half of the page. Indented style
is one of the older formats for business writing currently in use, though other
formats are becoming more popular. Indented style is a format that many of
today’s business people were trained to use.
2.
FULL
BLOCK STYLE
Description :
1.
Letterhead
2.
Reference
3.
Date line
4.
Inside address
5.
Attention line
6.
Salutation
7.
Subject line
8.
Body of letter
9.
Complimentary close
10.
Signature
11.
Enclosure
12.
Carbon copy notation
Full block style : In
this format a letter is on the left as a whole, having a full straight shape,the
average on the left.
3. Modified block style
Description :
1. Return Address: If your
stationery has a letterhead, skip this. Otherwise, type your name, address and
optionally, phone number, five spaces to the right of center or flush with the
right margin. Five spaces to the right of center is common. These days, it's
also common to include an email address.
2. Date: Type the date five spaces
to the right of center or flush with the right margin, two to six lines below
the letterhead. Five spaces to the right of center and three lines below the
letterhead are common. If there is no letterhead, type it where shown.
3. Reference Line: If the recipient
specifically requests information, such as a job reference or invoice number,
type it on one or two lines, immediately below and aligned with the Date (2).
If you're replying to a letter, refer to it here. For example,
• Re: Job # 625-01
• Re: Your letter dated 1/1/200x.
4. Special Mailing Notations: Type
in all uppercase characters, if appropriate. Examples include
• SPECIAL DELIVERY
• CERTIFIED MAIL
• AIRMAIL
5. On-Arrival Notations: Type in all
uppercase characters, if appropriate. You might want to include a notation on
private correspondence, such as a resignation letter. Include the same on the
envelope. Examples are
• PERSONAL
• CONFIDENTIAL
6. Inside Address: Type the name and
address of the person and/or company to whom you're sending the letter, three
to eight lines below the last component you typed. Four lines are standard. If
you type an Attention Line (7), skip the person's name here. Do the same on the
envelope.
7. Attention Line: Type the name of
the person to whom you're sending the letter. If you type the person's name in
the Inside Address (6), skip this. Do the same on the envelope.
8. Salutation: Type the recipient's
name here. Type Mr. or Ms. [Last Name] to show respect, but don't guess
spelling or gender. Some common salutations are
• Ladies:
• Gentlemen:
• Dear Sir:
• Dear Sir or Madam:
• Dear [Full Name]:
• To Whom it May Concern:
9. Subject Line: Type the gist of
your letter in all uppercase characters. Be concise on one line. If you type a
Reference Line (3), consider if you really need this line. While it's not
really necessary for most employment-related letters, examples are below.
• SUBJECT: RESIGNATION
• LETTER OF REFERENCE
• JOB INQUIRY
10. Body: Type two spaces between
sentences. Keep it brief and to the point.
11. Complimentary Close: Type this
aligned with the Date (2). What you type here depends on the tone and degree of
formality. For example,
• Respectfully yours (very formal)
• Sincerely (typical, less formal)
• Very truly yours (polite, neutral)
• Cordially yours (friendly,
informal)
12. Signature Block: Align this with
the Complimentary Close (11). Leave four blank lines to sign your name. Sign it
exactly the same as you typed it below your signature. Title is optional
depending on relevancy and degree of formality. Examples are
• John Doe, Manager
• P. Smith
Director, Technical Support
• R. T. Jones - Sr. Field Engineer
13. Identification Initials: If
someone typed the letter for you, he or she would typically include three of
your initials in all uppercase characters, then two of his or hers in all
lowercase characters. If you typed your own letter, just skip it since your
name is already in the Signature Block (12). Common styles are below.
• JAD/cm
• JAD:cm
• clm
14. Enclosure Notation: This line
tells the reader to look in the envelope for more. Type the singular for only
one enclosure, plural for more. If you don't enclose anything, skip it. Common
styles are below.
• Enclosure
• Enclosures: 3
• Enclosures (3)
15. cc: Stands for courtesy copies
(formerly carbon copies). List the names of people to whom you distribute
copies, in alphabetical order. If addresses would be useful to the recipient of
the letter, include them. If you don't copy your letter to anyone, skip
it.
Block Modified Block Style or Style is a form letter
that has the right position at the date and closing greetings. The form of this
letter is similar to the Straight shape fully but the difference is just the
date and closing greetings are in the right position, whether in writing,
typing or structural.
4. Semi block style
______________________
_________________________________
(1)
______________________
_______________________________________________________________________
________________
(2)
___________________ (3)
__________________
__________________ (4)
__________________
__________________
______________________(5)
____________________ (6)
____________________________________
(7)
_______________________________________________________
_____________________________________________________________
_______________________________________________________
_____________________________________________________________
(8)
_______________________________________________________
_____________________________________________________________
___________________(9)
__________________(10)
|
Description
:
1.
Letterhead
2.
Reference
3.
Date line
4.
Inside address
5.
Attention line
6.
Salutation
7.
Subject line
8.
Body of letter
9.
Complimentary close
10.
Signature
Semi block style: is
centered on the letter. Other parts of the etter is on the left at the
beginning of each paragraph of the letter have spaces
Reference :
- http://jobsearchtech.about.com/od/letters/l/bl_block_p.html*
- http://www.office.xerox.com/small-business/tips/business-letter/enus.html
- http://www.cyberbee.com/science/letpart.html
- http://jobsearchtech.about.com/od/letters/l/bl_mblock_p.htm
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